Data Protection Information

We would like to point out that data transmission on the Internet (e.g. when communicating by e-mail) can have security gaps. Complete protection of data against access by third parties is not possible.

The use of contact data published within the scope of the data protection declaration and imprint obligation by third parties for sending advertising and information material not expressly requested is hereby expressly prohibited. The operators of the pages expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, for example through spam mails.

Due to the further development of our Internet offer and the implementation of new technologies for service improvement, changes to this data protection declaration may become necessary. We therefore recommend that you regularly review this data protection declaration.

I. Responsible

The responsible party within the meaning of the General Data Protection Regulation and other national data protection laws as well as other data protection regulations is:

Georg-August-Universität Göttingen represented by the President.

Prof. Dr. Metin Tolan

Wilhelmsplatz 1

37073 Göttingen

+49 551 39-21000

praesident AT uni-goettingen.de

Prof. Dr. Andreas Wiebe

Lehrstuhl für Bürgerliches Recht

Wettbewerbs- und Immaterialgüterrecht

Medien- und Informationsrecht

Platz der Göttinger Sieben 6

37073 Göttingen

+49 551 39-27381

datenschutz AT uni-goettingen.de

II. general information on data processing

1. scope of the processing of personal data

We process personal data of our users only to the extent necessary to provide a functional website and our content and services. The processing of personal data of our users is regularly carried out only with the consent of the user. An exception applies in those cases where it is not possible to obtain prior consent for factual reasons and the processing of the data is permitted by legal regulations.

The Lower Saxony State and University Library processes personal data exclusively for a specific purpose, i.e. only for the purpose for which the data is collected in the respective individual case. This is done in compliance with data protection regulations.

2. purposes and legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for processing operations of personal data, Art. 6 (1) lit. a EU General Data Protection Regulation (DSGVO) serves as the legal basis.

If processing of personal data is necessary for compliance with a legal obligation to which the Lower Saxony State and University Library is subject, Art. 6 (1) lit. c DSGVO serves as the legal basis.

If the processing of data by the Lower Saxony State and University Library is necessary for the performance of a task in the public interest, the legal basis is Article 6 (1) (e) in conjunction with Article 3 (1) (1) of the Lower Saxony Data Protection Act (NDSG) and Article 5 of the User Regulations for the Lower Saxony State and University Library Göttingen.

If the processing is necessary to protect a legitimate interest of the Lower Saxony State and University Library or a third party and the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Article 6 (1) f DSGVO serves as the legal basis for the processing.

3. Data deletion and storage period

The personal data of the data subject will be deleted or blocked as soon as the purpose of storage ceases to apply. Storage may take place beyond this if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the controller is subject. Blocking or deletion of data also takes place when a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the fulfillment of a contract.

IV. Provision of the website and creation of log files

1. Description and Scope of Data Processing

Each time our website is accessed, we automatically collect the following data and information:

  1. information about the type of browser and the version used
  2. the operating system of the user
  3. the IP address of the user
  4. date and time of access
  5. if applicable, the URL from which the file was requested/the desired function was initiated
  6. access method/function requested by the requesting computer
  7. input values transmitted by the requesting computer
  8. name of the requested file
  9. Üamount of data transferred
  10. access status of the web server (file transferred, file not found, command not executed, etc.)

2. Legal Basis for Data Processing

The legal basis for the temporary storage of the data and the log files is Art. 6 para. 1 lit. f DSGVO.

3. Purpose of Data Processing

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user's computer. For this purpose, the IP address of the user must remain stored for the duration of the session. The storage in log files is done by default to ensure the functionality of the website.

The storage of IP addresses in log files also serves to ensure the security of our information technology systems and to optimize the website. The log files are continuously evaluated automatically in order to detect attacks on the web servers and to be able to react accordingly. In individual cases, such as in the case of error messages, errors or security incidents, a manual analysis is carried out.

Furthermore, the temporarily stored data is used to create website statistics. After the statistics have been created, IP addresses are anonymized within the statistics software, so that it is not possible to assign or evaluate the statistics to a user.

The data is not stored together with other personal data of the user. The data is also not evaluated or passed on for marketing purposes. The aforementioned purposes are also our legitimate interest in data processing according to Art. 6 Para. 1 lit. f DSGVO.

4. Duration of Storage

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

The data in the log files are deleted as soon as they are no longer required to achieve the purpose for which they were collected. Anonymization takes place after seven days at the latest; it is then no longer possible to assign the data to a user. This data is not stored together with other personal data of the user.

5. Possibility of Objection and Elimination

The collection of data for the provision of the website and the storage of the data in log files are absolutely necessary for the secure operation of the website. Consequently, there is no possibility for the user to object.

V. Use of cookies

1. Description and Scope of Data Processing

This website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. When a user calls up a website, a cookie may be stored on the operating system of the user's computer. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.

a. Session cookies

We use cookies that are absolutely necessary to make our website more user-friendly. Some elements of our offer require that the calling browser can be identified even after a page change. You can disable these cookies at any time by changing your browser settings. However, if you reject these cookies, problems may arise in the use of the website (cf. 4.).

b. Analysis cookies

Only with your express permission do we also use technically unnecessary cookies to perform an evaluation of access or analysis of the surfing behavior of users. This is done with the analysis tool Matomo, which is set in such a way that the information about your usage behavior is only stored anonymously. An assignment to the user is no longer possible. You can activate or deactivate these cookies at any time via our opt-in menu "Manage your consents".

As a general rule, we do not merge the data collected by cookies with data from other data sources or pass them on to third parties.

2. Legal Basis for Data Processing

The legal basis for the processing of personal data using strictly necessary cookies as well as the analysis cookies from Matomo used here is Art. 6 (1) lit. f DSGVO.

3. Purpose of Data Processing

The purpose of the use of strictly necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized even after a page change. The user data collected by the absolutely necessary cookies are not used to create user profiles.

Analysis cookies are used for the purpose of improving the quality of the website and our offers. Through the analysis cookies, we learn how the website is used and can thus optimize it.

These purposes are also the basis of our legitimate interest in processing personal data according to Art. 6 (1) lit. f DSGVO.

4. Duration of Storage, Objection and Removal Options

Cookies are stored on the user's computer and read by the browser, which in turn transmits data to our site. Therefore, the user has complete control over the use of cookies. By changing the settings in the Internet browser, you as a user can disable or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If absolutely necessary cookies for this website are deactivated, it may no longer be possible to use all the functions of the website in full.

The cookie consent is valid for 1 year, but can be adjusted at any time under "Manage your consents".

VI. Registration

1. Description and Scope of Data Processing

Our eDiss online service requires registration by providing personal data in order to be implemented. If a user takes advantage of this option, the data entered in the input mask and transmitted to us will be stored.

2. Legal Basis for Data Processing

If the user has given his or her consent, the legal basis for processing the data is Art. 6 (1) lit. a DSGVO.

3. Purpose of the Data Processing

The sole purpose of processing the personal data from the input mask is for us to issue a user ID.

4. Duration of Storage

The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected.

This is the case for the data collected during the registration process when the registration on our website is cancelled or modified.

5. Possibility of Objection and Elimination

The user has the possibility to revoke his/her consent to the processing of personal data at any time. If the user contacts eDiss by e-mail, he or she can object to the storage of his or her personal data at any time by sending an e-mail by the same means. In such a case, the conversation cannot be continued.

VII. Publishing with eDiss: Metadata form and e-mail contact

1. Description and Scope of Data Processing

Our website provides a contact e-mail address (which can be used for electronic contact) and a metadata form in the upload process for an eDiss. If a user makes use of this option, the (personal) data entered in the mails or in the input mask will be transmitted to us and stored.

The specification of a valid e-mail address and the first and last name is necessary so that we can answer the inquiry to the inquirer.

For the processing of the data, the consent of the inquirer is obtained during the sending process and reference is made to this data protection declaration.

If contact is made via the e-mail address provided on the website, the user's personal data transmitted with the e-mail will be stored in this case.

In this context, the data will not be passed on to third parties. The data is used exclusively for processing the conversation.

2. Legal Basis for Data Processing

The legal basis for the processing of the data is Art. 6 para. 1 lit. a DSGVO if the user has given his or her consent.

The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 (1) lit. f DSGVO.

3. Purpose of the Data Processing

The legal basis for the processing of the data is Art. 6 para. 1 lit. a DSGVO if the user has given his or her consent.

Die sonstigen während des Absendevorgangs verarbeiteten personenbezogenen Daten (vgl. Punkt IV. Logfiles) dienen dazu, einen Missbrauch des Kontaktformulars zu verhindern und die Sicherheit unserer informationstechnischen Systeme sicherzustellen.

4. Duration of Storage

The personal data from the input mask of the metadata form and those sent by e-mail may be stored as long as the dissertation is available online.

5. Possibility of Objection and Elimination

The user has the possibility to revoke his or her consent to the processing of personal data at any time. If the user contacts eDiss by e-mail, he or she can object to the storage of his or her personal data at any time by sending an e-mail by the same means. In such a case, the conversation cannot be continued.

VIII. Web analysis by Matomo

1. Scope of the Processing of Personal Data

Only with the explicit consent of the user/users, the open source software tool Matomo (formerly PIWIK) is used on the website of the eDiss server to analyze the surfing behavior. The software sets cookies on the user's computer (for cookies, see above). If individual pages of our website are called up, the following data is evaluated via the cookie and stored on our servers:

  1. two bytes of the IP address of the calling system of the user (= anonymized IP address)
  2. the website called up
  3. the website from which the user reached the accessed website (referrer)
  4. the subpages that are called up from the accessed website
  5. the length of time spent on the website
  6. the frequency with which the website is accessed

The software runs exclusively on the servers of our website and is a service of the GWDG. More information about the provider can be found under point X. of this privacy policy. A storage of the personal data of the user:inside takes place only there. The data will not be passed on to third parties.

The software is set in such a way that the IP addresses are not stored completely, but two bytes of the IP address are masked (example: 192.168.xxx.xxx). In this way, an assignment of the shortened IP address to the calling computer is no longer possible.

2. Legal Basis for the Processing of Personal Data

The legal basis for the processing of users' personal data is Art. 6 (1) lit. f DSGVO.

3. Purpose of the Data Processing

The processing of users' personal data enables the eDiss server to analyze the surfing behavior of its users. By evaluating the data obtained, eDiss is able to compile information on the use of the individual components of its website. This helps to continuously improve the website and its user-friendliness. In these purposes also lies our legitimate interest in processing the data according to Art. 6 para. 1 lit. f DSGVO. By anonymizing the IP address, the interest of users in their personal data protection is sufficiently taken into account.

4. Duration of Storage

The data will be deleted as soon as they are no longer needed for the recording purposes of the eDiss server.

5. Opt-in Possibility

For analysis with Matomo, cookies are stored on the user's computer and transmitted from it to the eDiss site.

Activate Matomo / Settings

IX. Data Security

The data from the online forms are transmitted in encrypted form in accordance with the current state of the art. If users do not wish to have their data transmitted online, they can also request these services by post.

X. Technical Implementation

The web servers of the Lower Saxony State and University Library Göttingen are operated by the Gesellschaft für wissenschaftliche Datenverarbeitung mbH Göttingen (GWDG), Burckhardtweg 4, 37077 Göttingen by way of commissioned processing. Personal data is therefore passed on to GWDG for processing for this purpose.

XI. Rights of the Data Subject

If personal data of yours is processed, you are a data subject within the meaning of the DSGVO and you are entitled to the following rights vis-à-vis the controller:

  • You have the right to receive information about the data stored about you (Art. 15 DSGVO).
  • If incorrect personal data is processed, you have the right to rectification (Art. 16 DSGVO).
  • If the legal requirements are met, you may request erasure or restriction of processing as well as object to processing (Art. 17, 18 and 21 DSGVO).
  • If you have consented to the data processing or if a contract for data processing exists and the data processing is carried out with the help of automated procedures, you may have a right to data portability (Art. 20 DSGVO).
  • If you make use of your above-mentioned rights, the public body, i.e. the Lower Saxony State and University Library, will check whether the legal requirements for this are met.
  • Furthermore, you have the right to lodge a complaint with the Lower Saxony State Commissioner for Data Protection.
  • If you have consented to processing by the controller by making a corresponding declaration, you may revoke your consent at any time for the future. This will not affect the lawfulness of the data processing carried out on the basis of the consent until the revocation.

  The declaration of revocation is to be addressed to:

Kathrin Brannemann

Leitung der SUB Göttingen

Papendiek 14

37073 Göttingen

+49 551 39-25210

direktor AT sub.uni-goettingen.de

XII. Actuality and Status of the Privacy Policy

This data protection declaration is a non-binding translation of the German “Datenschutzhinweis” of eDiss. It has been created with deepl and corresponds to the current status as of November 2022.